#INDESIGN DATA MERGE TEXT FORMATTING HOW TO#
#INDESIGN DATA MERGE TEXT FORMATTING SERIES#

This can be a good way of managing the text, as it gives you more direct control over the formatting of the text going forward in InDesign. You can check the box next to Remove Styles and Formatting from Text and Tables to just import the text without any of the formatting applied to it in the source file.

#INDESIGN DATA MERGE TEXT FORMATTING HOW TO#

You can choose whether to import contents, index, footnotes and endnotes, and you can also tell InDesign how to manage formatting. The Import Options window will appear, allowing you to select which parts of the text you want to import. Navigate to your source file and check Show Import Options at the bottom of the window. Then click away from the frames, onto the pasteboard.

UNLIMITED DOWNLOADS: 50 Million+ Fonts & Design Assets DOWNLOAD NOW In your word-processing software, you should choose to Accept All Changes if the document has a number of tracked changes or notes. This is the preferred method used by InDesign professionals when dealing with long documents, such as books, reports or catalogues.īefore you place the source file, you should be sure to clean the file of any potential ‘junk’ that might disrupt the import of the text.

to import the text from an existing source file, like a Word or Pages document, by using the Place function (this can maintain the formatting of the original document).

Option B: Import Text from a Word-Processing ApplicationĪ third option for inserting large quantities of text is: This method potentially gives you more control over the formatting of the text, but you have to define Styles etc in InDesign, and this can be time-consuming. The text will adapt to the default style that has been applied to the InDesign text frame. If we simply copy and paste the content from the Pages document into our InDesign document, the formatting will be lost, only the paragraph structure of the chapter will be maintained. Some text formatting, such as font choice, font size, first-line indents and text alignment have been applied to the document.

This shows an original source file created in Microsoft Word, and is the opening chapter of the classic novel, Alice in Wonderland. To copy text from your source document and Edit > Paste the text into your InDesign document (which will not carry over any text formatting that may have been applied to the source document).To type text directly into the document (which can be manageable for short headings, titles and captions, but is a time-consuming method).The simplest two methods for inserting text are:

#INDESIGN DATA MERGE TEXT FORMATTING SERIES#

You can prepare a series of text frames, and thread them together before you insert any text. For each method, you should first prepare a text frame, or series of text frames for the text to be entered into, using the Type Tool (T).

Indesign data merge text formatting